Position: Civil Service Commissioner (CSC)
Reporting to: President Location: Baidoa, Interim South West Administration (ISWA)
Purpose of the Position:
The Civil Service Commission has been established to oversee the proper functioning of the Civil Service of Interim South West Administration (ISWA).
A Decree to establish the Commission was issued by ISWA’s President, on 9th July 2015. The Civil Service Commissioner (CSC) is the senior official responsible for the overall management of the Commission and its Secretariat. The Commissioner will be assisted by two Deputy Commissioners (DCSC). The CSC Decree specifies that the Commissioners and Deputy CSC shall be selected to represent the broad interests of the people of South West, and at least one of the three Commissioners should be female.
Responsibilities and Duties.
The CSC is responsible for ensuring the performance of the functions of the Commission set out in the CSC Decree.
- Ensuring the proper implementation of the CSC Decree.
- Formulating policies, rules and guidelines required to implement the CSC Decree and ensuring their applications.
- Keeping records of all personnel employed by the administration, the positions they are appointed to, and their salary entitlement.
- Keeping records of the established positions for which budget has been approved in each entry.
- Coordinating recruitment, promotion, and transfer of Civil Servants.
- Jointly with ISWA’s Ministry of Finance (MoF), making recommendations to the Council of Ministers on the number and grade levels of Civil Service establishment and the salaries, allowances and benefits of Civil Servants taking account of economic conditions and budget constraints.
- Dealing with serious disciplinary matters.
- Dealing with complaints from Civil Servants.
- Preparing quarterly and annual reports on the Civil Service.
Specific tasks to be performed include, but are not limited to:
- On commencement of the operation of the Commission:
- Oversee recruitment of staff of the Civil Service Commission Secretariat.
- Establish a record of approved civil service positions, aligned with MoF budget provision, including position numbers, location, grade and jib descriptions.
- Establish personal files for all civil service employees including the position number they are appointed to, grade, job description, qualifications, salary entitlements and performance reports.
- On an ongoing basis:
- Coordinate recruitment processes for vacant civil service positions, approve job descriptions and advertisements, appoint Recruitment Committees, and implement the appointment recommendations of Recruitment Committees.
- Issue contracts to new appointees, establish personal files, administer the oath, and conduct induction training for new employees.
- Reconcile CSC employee records with MoF payroll records on a monthly basis to ensure correct payment of salaries.
- Develop regulations and instructions on civil service employment terms and conditions and management as provided for in the Civil Service Decree and the CSC Decree and ensure Ministry and Agency compliance with regulations and instructions.
- Develop, coordinate or provide advice on training programs for civil servants including induction training on civil services performance expectations.
- Deal with cases of misconduct by civil servants as provided for in the Civil Service Decree.
- Deal with appeals by civil servants or candidates for appointments in relation to recruitment, promotion, transfer or other matters covered by the Civil Service Decree.
Personal Quality; Qualifications and Training:
The Commissioner must be a Somali citizen with good character, is expected to be highly qualified and experienced, and to demonstrate high standards of ethics.
The applicant must be a university degree holder in a relevant discipline and a minimum of a five year experience in human resource management functions in a public sector department or institution at a senior level.
The Commissioner is expected to possess a sound knowledge of:
- Principles of public sector administration.
- Modern personnel management practices.
- Principles of sound public financial management.
The Commissioner must demonstrate:
- Commitment to the principles of a merit based, impartial and effective Civil Service.
- High Standards of ethical behavior and integrity.
- Good interpersonal skills.
- Ability to motivate and mentor staff.
- Ability to communicate effectively both orally and in written.
- Able to identify, analyse and solve complex problems.
- Ability to plan and organize work to ensure effective implementation of Civil Service Commission functions.
How to Apply:
Interested candidates should send their interest to Abdullahi Hamud, Managing Director, Sirius Development Solutions (SiDeSol) – SiDeSol2@hotmail.com, by 10th November 2015. Each Application should include an updated Curriculum Vitae (CV) with three work related referees, an application letter outlining the qualities and experience, in addition to the above, we would also require a copy of your valid passport to be sent in pdf format.
Applications not including all of the above information will NOT be considered.
Only short listed candidates will be contacted.